About Donor Thank-You Letters
Donor Thank-You Letters is a small, single-purpose tool for the person at a tiny US nonprofit who has to send donation acknowledgment letters at year end — usually a volunteer treasurer, a board secretary, or a part-time bookkeeper. You paste the gift list you already keep in a spreadsheet, check the preview, and download one file with a letter for every donor.
Why it exists
The IRS asks donors to hold a written acknowledgment for any single gift of $250 or more, and Publication 1771 spells out what that acknowledgment has to say: the organization's name, the amount or a description of a non-cash gift, and a clear statement about whether any goods or services were provided in return. Most small organizations know this, but the letters still get written one at a time in a word processor every January. Mail-merge works, yet setting it up once a year is a chore, and it is easy to forget the "no goods or services" sentence. This tool bakes that wording in so you cannot leave it out.
How it works
- Paste a spreadsheet (donor name, amount, date, optional address and gift description).
- Choose year-end summary letters or one letter per gift.
- Preview each letter, then download a PDF or a Word (.doc) file, or email a single donor.
- Everything runs in your browser — donor data is never uploaded to our servers.
Pricing and who builds it
Your first batch is free: one complete set of letters from your own donation list, in any export format, with no letter limit. A subscription for organizations with more lists is planned but not available yet (there is a waitlist; no price is set and no card is taken). No account is needed. The tool is built and operated by an independent maker on the Base44 platform. It is not a law or accounting firm and does not give tax advice; for edge cases (quid pro quo gifts, vehicles, gifts over $5,000 in property) read our plain-English guide to the IRS rules and ask your CPA.
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